Position Title	:	Field Finance Manager
Reports to:	:	Program Director with a dotted line to the Country Finance Director
Subordinates:	:	Field Finance Officers
Location:	:	Zanzibar (Unguja)
Scope	:	Pemba Channel Sea-scape Program (Marine)
Position	:	Type Full-Time

 

Job Summary:

The Field Finance Manager will be responsible for the overall financial and grants management of the landscape program. This role focuses on daily and periodic tasks related to accounting and grants compliance functions. Key responsibilities include tracking and monitoring financial and budget performance, preparing and presenting financial reports, overseeing the processing of financial transactions, and managing cash flows to ensure the liquidity of field operations. Additionally, the manager will contribute to strategic planning and partnership development, as well as managing financial risks.

 

This role is crucial for ensuring financial integrity, compliance, and efficiency in field operations. The Field Finance Manager acts as a bridge between the field teams and the finance department, providing essential financial technical support, capacity building, and oversight.

 

Responsibilities:

Financial Planning and Budgeting

• Prepare respective program annual institutional financial planning (BPC) as per organizational policies and donor commitments, in collaboration with PIs (Project Investigators).
• Using communicated procedures and guidelines to support the planning and monitoring process.
• Using adequate tools to support projects and financial planning as well as project budget monitoring

Funding & Grants Management

• Create and update Budget Follow-Up (BFU) for each grant.
• Monitor and analyzing expenditure on monthly basis, and organize monthly BFU review meeting with the grant’s stakeholders for sharing insights to resolve issues.
• Prepare Grant Code Request Forms for new grants and sub-grants.
• Ensure sub-award compliance from engagement to close - out.
• Organize kick-off and close-out meetings for new projects and sub-awards
• Checking budget related to specific finance requests for donors.
• Manage budget controls for all projects in the program.
• Prepare and timely submitting donor financial reports (invoices) and other required WCS reports (such as milestone reports).
• Review grant receivables.

Finance management

• Review and approving designated DAC (purchasing request), OM (document travel/ travel authorization) and DE (Hiring request) related to expenditures for respective program.
• Reviewing and putting in relevant financial & administrative requirements to all service agreements for further review and approval.
• Review supporting documents from service providers / suppliers before payments
• Reviewing monthly reconciliation of balance sheet accounts (including Bank reconciliation, payables, receivables)
• Preparing monthly budgeting for monthly cash request

Internal Controls, Risk Management and Statutory compliance

• Implementing the CP finance policies and procedures as required in compliance to WCS globally, accounting standards and local laws.
• Adhere to proper segregation of duties in the design of financial processes and tasks assignment.
• Adherence to all statutory and regulatory requirements of local government and donors e.g. withholding taxes for contracts, per diem within statutory limits, etc.
• Monitor and ensure compliance with financial controls and taxation for all financial transactions
• Review data that are accurate, complete, and relevant for WCS, donor and PI information requirements
• Supports the process of communicating and training staff to become familiar with the revised policies and procedures as well as operationalizing and socializing these with program staff.

Audit

• Supporting the co-ordination of internal and external audits
• Observing all specific donor restrictive requirements for each new contracts
• Supporting the staff members on adherence to specific donor requirements and provide communication on key procedures
• Ensure that finance supporting documents are in line with audit requirements
• Support the implementation of the action plan to address external and internal audit recommendations.

Cash / Treasury Management

• Ensure proper project cash forecast for program implementation
• Ensure appropriate use WCS cash assets
• Ensure payments are made and funds received according to WCS accounting procedure requirements

Financial Systems

• Managing the CP financial systems (SAP) ensuring information captured in these systems are accurate, complete and adequate.
• Assists to address any technical issues that may be hindering the effective operation of financial systems
• Responsible for tracking issues that arise in the SAP system
• Support in maintenance of financial systems - facilitating Month-ends, Year-ends, User and Accounts set up etc. as well as reconciling data with SAP.

Office Administration & Assets Management

• Ensure proper management of program office and its infrastructure, i.e. leases/rent, insurance policies, registration (vehicles, housing, office, boats, etc.)
• Assist the Finance Director in the development of financial tools/procedures and systems to improve operational efficiency.
• Ensure that Finance Manual and all pertinent documentations and forms are developed and up to date.

People Leadership

• Supervising, reviewing and monitoring finance, logistics & administration staffs’ performance and progress in your program, to maximize their contribution to the team and organization  Support staff engagement through maintaining a positive team environment and act as first-line technical support
• Supporting HR department during staffs recruitment, training and contracts as per local laws.

Job Qualifications:

• Bachelor degree in accounting, finance or a related field from recognized institution. (Master’s Degree preferred)
• Must be CPA / ACCA registered and active member of professional accountancy body.
• Minimum of 5 years’ experience in financial management for international NGOs, of which at least 2 years must be at management level.
• Familiarity with different donor rules & regulations such as USG and EU
• Familiarity with GAAP, IPSASs, Zanzibar & Tanzania Mainland Tax laws & other statutory requirements
• Proficiency with accounting software and Microsoft Excel
• People management experience is desirable.

Other Skills:

• Proficient in analysing financial data, creating & interpreting financial reports
• Knowledge of budgeting, forecasting, and variance analysis.
• Strong problem-solving abilities and attention to detail.
• Capability to identify trends, anomalies, and potential financial risks.
• Demonstrated commitment to WCS’s values.

Additional Requirements:

The role may require approximately 10% of his / her time involving field travel as needed.

Occasionally, the staff will work across multiple time zones.

 

Application Instructions: Qualified candidates should send:

1. Cover letter, CV and Academic certificates only in a ZIP Folder with your name as the title of the zip folder
2. Applications should be sent via email to: WCS Tanzania addressed to the County Director at wcshrtanzania@wcs.org with the Subject: “Field Finance Manager”
3. Applications should be submitted by: January 20rd 2025 5:00 PM EA TIME

Position is Open for Tanzanian Nationals Only

Note: WCS Does not receive money in exchange for employment. Should you be asked for money in exchange for an interview opportunity or a job, please contact the police immediately. All WCS job applications will be received through wcshrtanzania@wcs.org and not otherwise.